Transforming Contract Management for Modern Organizations

AvidFlow eContract Solution revolutionizes how contracts are managed, simplifying every stage from creation to completion. Its secure, scalable platform integrates with existing tools, automates routine workflows, and provides intelligent insights for proactive decision-making. Whether for public or private organizations, it enhances collaboration, reduces manual effort, and ensures compliance with minimal IT overhead.
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Streamlined Contract Lifecycle Management

The AvidFlow Contract Management Solution streamlines theentire contract lifecycle, transforming complex processes into a seamless and efficient experience for all stakeholders.

  • Centralized Contract Management: Track critical contract details, including contract numbers, award dates, expiration dates, ceiling amounts, and periods of performance.
  • Dynamic Alerts and Notifications: Receive automated alerts for contract     expiration warnings (120, 90, 60, and 30 days) and other critical     milestones, ensuring proactive management.
  • Support for Various Contract Types: Handle BPA, IDIQ, FFP, and T&M     contracts seamlessly with tailored workflows.
  • Integrated CLINs Management: Manage labor, product, and solution CLINs with detailed attributes, including quantities, unit prices, hourly rates, and estimated labor hours.
  • Efficient Contract Modifications: Simplify updates with features for tracking modification types, dates, amounts, and descriptions. CLINs dynamically adjust for changes during contract option years.

Optimized Contract Workflow

The AvidFlow Contract Management Solution optimizes contract workflows, simplifying every stage from creation to completion. By automatingroutine tasks and enhancing collaboration, it ensures accuracy, efficiency, anda hassle-free experience for all stakeholders.

  • Approval Workflows and States: Automate approval processes for new contracts, with state transitions including Pending, Active, Pending Renewal, Expired, and Completed.
  • Comprehensive Reporting Requirements: Set up and track reporting needs with customizable grids, delivery methods, due dates, and frequency (e.g., weekly, monthly, quarterly).
  • Streamlined Notifications and Tasks: Automatically notify stakeholders and generate task queues for operational follow-up, ensuring accountability and efficiency.
  • Collaboration Features: Append contract-related emails and case notes, ensuring a complete communication history for each contract.
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Integrated and Intelligent Management

The AvidFlow Contract Management Solution streamlines workflows through seamless integration with HCM and ERP platforms, as well as e-signing tools like DocuSign and Adobe Sign. Effortlessly track Points of Contact (POCs), harness AI-driven insights to mitigate risks, and ensure scalability with automated features designed to support future growth.

  • Seamless System Integration: Sync with Business Central and HCM for unified contract management across platforms, supporting both import and export of data.
  • e-Signing Service Integration: Integrate seamlessly with e-signing platforms like DocuSign and Adobe Sign to facilitate electronic approvals and signatures, streamlining the contract execution process.
  • Comprehensive POC Tracking: Maintain detailed records of all Points of Contact (POCs) associated with each contract, including contract owners, agency representatives, and vendor stakeholders, ensuring easy communication and accountability.
  • AI-Powered Insights: Utilize advanced AI to analyze contract terms, identify risks, and provide actionable insights, enabling informed decision-making.
  • Future-Ready Capabilities: Plan for growth with features like compliance letter generation and enhanced automation tools to address evolving needs.

Additional Features

Office365 Integration

Built  to integrate with other Office 365 services such as Teams and Outlook, enhancing functionality and collaboration.

AI-Powered Assistant

A Teams  chatbot that delivers real-time guidance, streamlining access to relevant contract information.

Adaptive
Forms

Forms adjust dynamically based on contract criteria ensuring that all required information is captured upfront, minimizing delays.

Customizable
Design & Workflow

Enables access from any device, allowing specialists to review and manage cases on the go.

Reporting
Capabilities

Offers pre-defined and ad hoc reporting tools for comprehensive insights.

Enterprise-Grade Data Security

Utilizes encryption, role-based access, and monitoring to safeguard sensitive contract data.

Single Sign-On (SSO) Integration

Out of the box SSO via native integration with Entra ID (Azure AD), ensuring secure and simplified user authentication.

Completely SaaS-Based Solution

AvidFlow eContracts is a cloud-based SaaS platform offering scalability, high availability, and low IT overhead.

Why Introduce AvidFlow to Your Agency?

— Simplify Contract Workflows

Automates routine tasks, streamlining the contract lifecycle from creation to completion while reducing manual effort.

— Ensure Accountability and Transparency

Tracks contract details, approvals, and modifications with real-time alerts, fostering trust and clear communication.

— Enhance Collaboration

Centralizes document management and integrates with tools like SharePoint and e-signing platforms, enabling seamless teamwork.

— Secure and Scalable Solution

Protects data with encryption and role-based access while offering scalability and minimal IT overhead as a SaaS platform.

Is Your Organization Ready to Transform Contract Management?

Simplify workflows, improve collaboration, and ensure compliance with AvidFlow's advanced eContract solution. Discover how our platform can optimize your contract management processes and empower your team to focus on what matters most.
Get in touch

Avid Systems, LLC
1418 Pennsylvania Ave SE
Washington, DC, 20003

info@avidsys.com
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